EInvoicing.digitalBrowse the library
The exchange path

From invoice creation to business outcome.

A useful model for tracing the document, the data and the responses across systems.

01 / Create

The supplier records the transaction in an accounting or ERP system. Source data, partner identifiers and document references need to be complete enough for the intended invoice format and recipient.

Schematic of the five invoice route stages

02 / Map

Source fields are translated into the agreed structured invoice model and syntax. The mapping should preserve business meaning, calculations and references.

03 / Validate

Checks may examine structure, required fields, code values, calculations and recipient-specific rules. A rejection should include an actionable reason and a way to correct or resubmit.

Schematic of a validation gate with structure, business rule and calculation checks

04 / Route

The invoice moves through a direct interface, provider or exchange network according to the recipient arrangement. A successful transport event is only one status in the overall journey.

05 / Process

The receiving system can match, approve, post or reject the invoice. Teams should distinguish delivery, technical acceptance and business approval, then reconcile exceptions.

This is a conceptual workflow. A specific transaction may include additional reporting, signature, archiving or local validation steps.

Every guide in the library opens with a route check that names its stage on this path, so a reader can see where one decision sits before reading the detail.